Data/Reporting Analyst, Senior

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Company: City of Atlanta
Location: GA - Atlanta GA
Last Updated: 3/26/2020
Posted: 3/14/2020
Salary: N/A



Data/Reporting Analyst, Senior



This position will expire on April 2, 2020


Job Description


General Description and Classification Standards

The Airport Art Program oversees the various performing and visual arts programs at Hartsfield-Jackson Atlanta International Airport. The purpose of this job is to provide administrative support with general supervision to the Airport Art Program. Duties include, but are not limited to: maintaining exhibits and installations; issuing purchase orders and payments for department supplies and services; compiling and preparing information necessary to produce periodic reports within set deadlines; collections management; and administrative support functions. Note: positions in this class may also perform other related administrative or operations tasks within the organization provided they have a similar level of professional challenge.

Purpose of the Job

The purpose of this job is to provide arts administrative support to the Program Managers as they work to enhance the airport experience through the implementation of a robust public art program. The data/reporting analyst will work closely with Art Program leadership to develop, manage and maintain our offerings through commissioned art, rotating exhibits, performing arts and special projects designed to enhance customer service at Hartsfield-Jackson Atlanta International Airport.


Supervision Received

Performs work under general supervision with review and advice from manager or a senior level professional. May work independently or with other workers with responsibility for completion of assigned tasks.


Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

1. Support Art Program in its primary functions, which include:

a. Identify sites or opportunities where art and artists may be incorporated;
c. Manage and coordinate the commissioning of site-specific artworks on a day-to-day basis;
d. Schedule site and artist studio visits;
e. Manage and enhance the rotating exhibitions for the Youth Art Galleries;
f. Manage and enhance the rotating exhibitions for the Atrium Gallery;
g. Manage and enhance the rotating exhibition program for the airport’s many display cases/spaces;
h. Manage and enhance the performing arts program including music festivals;
i. Maintain an inventory of the airport’s art collection;
j. Interface with local, state and national arts organizations, galleries and private collectors for the purpose of procuring art and artifacts for rotating exhibitions in the airport’s various display case areas;
k. Develop artist contracts and loan agreements;
l. Develop and disseminate Request for Qualifications or Proposals and Call for Artists;
m. Survey all airport artworks to identify those requiring special maintenance, restoration and conservation and arrange for the necessary maintenance services on an annual basis.
n. Serve as the liaison between the artists, city agencies, project architect, engineers, construction manager and contractors;
o. Act as a liaison to other city agencies, county, and state arts programs as necessary;
p. Track eligible Percent-for-Art monies and projects to ensure that the Department of Aviation allocates funds to the appropriate account for use;
q. Plan and organize receptions and dedications for art projects when appropriate;
r. Develop and disseminate material to promote Airport Art projects and artist commissions. After projects are completed and installed, the Art Program Manager(s) will coordinate with the Marketing and PR division to develop a media release. In the event that a dedication is desired, the Art Program along with Marketing and PR will develop a program for the dedication.

2. Administrative Duties:
a. Organizes and prepares necessary documents to assist with production of budget, insurance and training reports.

b. Directs the process of ordering and paying for office supplies and needed services.

c. Prepares time-keeping documents, daily schedules, and appointments; coordinates meetings.

d. May type transcribed letters and memoranda.

e. May attend, review, and monitor legislative committee meetings.

f. Processes, manages, advises, and instructs the supply and equipment purchases for an assigned department.

g. Sorts and prioritizes incoming mail, as assigned.

h. May make travel arrangements for superiors.

i. Enters data into the computer system pertaining to departmental daily revenue and activities, and other governmental agencies, policies and procedures.

j. Assists in the administration and review of contracts and compliance with the requirements of those contracts.

k. Types routine forms, reports, correspondence and notices; answers telephones and directs messages and calls to appropriate persons; maintains files and records in the computer system, micro film and hard copy files.

l. Assumes responsibility for maintaining accuracy of assigned operating records and/or databases.

m. Identifies processes or reporting functions that do not provide the necessary level of completeness, detail or accuracy. Designs standard report formats based on organizational needs for information.

n. Retrieves and summarizes data from various information systems for inclusion into research or operating reports.

o. Writes queries in the appropriate reporting language.

p. Reviews monthly operating statistics and operating data and prepares operating reports.

q. Participates in internal and external research projects by collecting, reviewing, and summarizing results.

r. Generates reports, presentations, graphics, forms and other documents to demonstrate information flow and project results. May make presentations of periodic reports or special projects to organizational management.


Decision Making

Selects from multiple procedures and methods to accomplish tasks. Establishes work methods, timetables, performance standards, etc.


Leadership Provided

Provides guidance and training as required to lower level, interns, temporary employees, etc. Serves as a technical resource or mentor to other employees. May lead or instruct less experienced workers in high level or technical jobs.


Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list

Knowledge of the field of public art, including contemporary trends and practices in the field. Ability to innovate new approaches for public art projects. Ability to administer Art Program procurement needs related to price quotation, requisitioning, purchase orders and invoicing. Demonstrated experience with all aspects arts administration. Ability to form productive working relationships with artists, design and construction professionals, City officials and professionals within other agencies. Negotiation and consensus building skills around highly complex issues and situations. Ability to work with community stakeholders and facilitate their involvement in projects. Ability to work with diverse groups of people with differing goals and points of view. Ability to manage a multi-faceted workload with self-motivation. Outstanding skills in oral and written communication. Keen attention to detail and ability to self-audit work. Ability to multi-task and deliver results in a fast-paced changing environment. Strong budget management, statistical, and problem-solving skills. Proficiency with Microsoft Office suite; various software and database programs a plus. Will require work on some night work, with advance notice. Has ability to learn the principles, practices and procedures of the City and the operations and function of the Department of Aviation. Knows how to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the airport. Knows how to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs etc. as they pertain to departmental operations and activities. Is able to effectively communicate and interact with management, employees, members of the general public and all other groups involved in the activity of the City as they relate to the Department of Aviation. Has good organizational, management, human relations, and technical skills.















Qualifications

Minimum Qualifications – Education and Experience

Education: Bachelor's Degree from an accredited college or university in visual arts, art history, curatorial studies, design, arts administration or a related field (equivalent professional experience may be considered for substitution for the required degree on an exception basis).

Experience: Three years of arts administration experience. Equivalent experience considered includes, but is not limited to administrative work in fields adjacent to the arts such as publishing, public programming, curatorial work other than fine arts, exhibition design and collection management as well as graduate and post-graduate level research in the above-mentioned fields.


Preferred Qualifications – Education and Experience

Education: Master’s Degree from an accredited college or university in visual arts, art history, curatorial studies, design, arts administration or a related field.

Experience: Three years of arts administration experience for a municipal or other publicly funded program or any type of organization dedicated to presenting art in public spaces. Experience with Oracle applications.

Licensures and Certifications:
Valid, state issued driver’s license


Essential Capabilities and Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.



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